Last updated August 2026

Introduction

Sapien Spaces respects your privacy and is committed to handling personal information responsibly and in accordance with applicable privacy laws. This Privacy Policy explains how Sapien Spaces collects, uses, discloses, stores and protects personal information when you visit this website, submit an inquiry, communicate with us or otherwise interact with our services. Sapien Spaces is based in British Columbia, Canada and may provide consulting services to clients and project teams internationally.

Information We Collect

Depending on how you interact with Sapien Spaces, we may collect personal information including:

  • your name;

  • email address;

  • telephone number;

  • city, region or country;

  • information about a property, development or project;

  • approximate project budget or timeline, where voluntarily provided;

  • information included in correspondence or inquiry forms;

  • information you voluntarily provide during consultations or communications; and

  • technical information relating to your use of this website, such as browser type, device information, IP address, referring pages and website activity.

We ask that you do not submit sensitive personal, medical or financial information through the website inquiry form unless specifically requested.

How We Collect Information

Personal information may be collected when you:

  • submit a project inquiry or contact form;

  • communicate with Sapien Spaces by email, telephone or other means;

  • engage Sapien Spaces regarding a potential or existing project;

  • subscribe to communications, if such functionality is offered;

  • visit or interact with this website; or

  • otherwise voluntarily provide information to us.

Certain technical information may be collected automatically through cookies, analytics technologies and similar website tools.

How We Use Personal Information

Sapien Spaces may use personal information to:

  • respond to inquiries and communications;

  • assess potential projects and determine whether our services may be appropriate;

  • communicate regarding consulting services;

  • prepare proposals, agreements or project materials;

  • provide and administer services;

  • maintain business and administrative records;

  • operate, maintain and improve this website;

  • understand how visitors interact with the website;

  • protect the security and integrity of our website and business;

  • comply with legal, regulatory, tax, accounting or insurance requirements; and

  • exercise or defend legal rights where necessary.

Sapien Spaces will not use personal information for purposes materially different from those described above without obtaining consent where required.

Consent

By voluntarily providing personal information to Sapien Spaces, you consent to its collection, use and disclosure for the purposes described in this Privacy Policy, subject to applicable law. Where applicable law requires another legal basis for processing personal information, Sapien Spaces will process such information only where an appropriate legal basis exists. You may withdraw consent where legally permitted, subject to reasonable notice and any legal or contractual restrictions.

Project Inquiries

Submitting a project inquiry does not create a consultant-client relationship. Information submitted through the inquiry form will be used primarily to evaluate and respond to your inquiry and to communicate with you regarding potential Sapien Spaces services. Please do not provide confidential project information through the website unless necessary at the initial inquiry stage.

Cookies and Similar Technologies

This website may use cookies and similar technologies to operate website functionality, understand website traffic, improve performance and provide analytics. Some cookies may be necessary for the website to function properly, while others may be optional. Where required by applicable law, visitors will be provided with appropriate choices regarding non-essential cookies. You can also adjust cookie settings through your browser. Disabling certain cookies may affect website functionality.

Analytics and Website Providers

Sapien Spaces may use third-party service providers to host, operate, secure and analyze this website. These providers may process limited personal or technical information on behalf of Sapien Spaces in accordance with their own privacy practices and contractual obligations. The Sapien Spaces website is currently hosted using Squarespace. Additional providers may be used from time to time for services such as email, analytics, security, document management or business administration.

Email and Communications

If you contact Sapien Spaces by email, the information contained in your message and related correspondence may be retained for business, administrative and legal purposes. Sapien Spaces may use third-party email and productivity providers, including Google Workspace, to process and store communications. We do not sell personal information to advertisers or third parties.

Disclosure of Personal Information

Sapien Spaces may disclose personal information where reasonably necessary to:

  • service providers assisting with website hosting, email, technology, administration or professional services;

  • professional advisers such as lawyers, accountants, insurers or consultants;

  • project professionals where disclosure is necessary and appropriate for an engagement and permitted by the client;

  • government, regulatory or law-enforcement authorities where required by law; or

  • another entity in connection with a reorganization, incorporation, merger, sale or transfer of all or part of the business, subject to applicable privacy requirements.

Sapien Spaces does not sell or rent personal information.

International and Cross-Border Processing

Because Sapien Spaces works internationally and uses third-party technology providers, personal information may be processed or stored outside your province, territory or country of residence, including in Canada, the United States or other jurisdictions where service providers operate. As a result, personal information may be subject to the laws of the jurisdiction in which it is processed or stored and may be accessible to governmental or regulatory authorities where permitted by law. Where required, Sapien Spaces will take reasonable steps to ensure appropriate safeguards are used for international transfers of personal information.

European and United Kingdom Visitors

Where the General Data Protection Regulation, United Kingdom GDPR or similar privacy legislation applies, individuals may have rights including the right to:

  • access personal information;

  • correct inaccurate personal information;

  • request deletion of personal information;

  • restrict or object to certain processing;

  • withdraw consent where processing is based on consent;

  • request portability of certain information; and

  • lodge a complaint with an applicable data-protection authority.

These rights are subject to applicable legal limitations and exceptions.

Canadian Privacy Rights

Individuals in Canada may request access to personal information held about them and may request correction of information that is inaccurate or incomplete, subject to applicable law. Sapien Spaces will respond to privacy requests in accordance with applicable Canadian privacy requirements.

Retention

Sapien Spaces retains personal information only for as long as reasonably necessary for the purposes for which it was collected and to meet applicable legal, tax, accounting, contractual, insurance and business requirements. Information that is no longer required will be securely deleted, destroyed or anonymized where reasonably practicable.

Security

Sapien Spaces uses reasonable administrative, technical and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, disclosure or alteration. However, no electronic transmission or storage system can be guaranteed to be completely secure. Accordingly, Sapien Spaces cannot guarantee the absolute security of information transmitted through the internet or stored electronically.

Third-Party Websites

This website may contain links to websites or resources operated by third parties. Sapien Spaces is not responsible for the privacy practices, security or content of third-party websites. Visitors should review the applicable privacy policies of those third parties.

Children’s Privacy

This website and Sapien Spaces services are not directed toward children. Sapien Spaces does not knowingly collect personal information from children through this website.

Changes to This Privacy Policy

Sapien Spaces may update this Privacy Policy from time to time to reflect changes in its services, technology, legal obligations or privacy practices. The current version will be identified by the “Last updated” date at the top of this page.

Privacy Contact

Questions, requests or concerns regarding this Privacy Policy or the handling of personal information may be directed to:

Sapien Spaces
British Columbia, Canada
office@sapienspaces.com

Privacy Policy